A leading US specialty contractor managing 600 vendors and 800–1000 invoices daily struggled with manual, error-prone invoice processing. Aspire Systems built an automation framework using Microsoft Power Automate, Flow, and AI Builder with a custom ML model to extract details from varied invoice formats. Real-time integration with procurement systems via APIs eliminated manual entry, while audit logs and exception handling improved reliability and compliance. The solution achieved 96% accuracy, saved four FTEs monthly, reduced costs, enabled timely payments, and improved data-driven decision-making and operational efficiency.

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