Microsoft 365 productivity tools lack comprehensive data protection, making third-party backup a critical requirement. This quick sheet highlights five considerations for safeguarding Microsoft 365 data. Native protection fails to meet the 3-2-1 security standard, leaving data vulnerable to loss. Simple, self-service restores are essential when files are deleted or aged out of recycle bins. Anomaly alerting detects mass deletions or encryption events caused by ransomware or insider threats. Built-in eDiscovery enables legal teams to quickly locate and preserve historical data. Cost analysis shows that pairing Microsoft 365 E3 with third-party backup often delivers stronger protection at lower TCO than upgrading to E5 alone, improving security and compliance without added complexity.

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